The Club will be called Assheton Bowmen Archery club and will be affiliated to Archery G B, Northern Counties Archery Association and Lancashire Archery Association.
2 Aims and objectives
The aims and objectives of the Club will be:
- to offer coaching and participation opportunities in Archery.
- to promote the Club within the local community and
- to manage the clubhouse and ranges.
- to ensure a duty of care to all members of the Club
- to provide all its services in a way that is fair to everyone
- To ensure that all present and future members receive fair and equal treatment.
Membership should consist of officers and members of the Club. All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the Club adopted.
Members will be enrolled in one of the following categories:
- Full member
- Associate member
- Junior member
- Life member
- Social member
4 Membership fees
Membership fees will be set annually and agreed by the Club Executive Committee or determined at the Annual General Meeting.
Fees will be paid: annually 29/30 September
5 Officers of the Club
The officers will be:
- Tournament Officer
- Records Officer
- Equipment Officer
- any other relevant position.
Officers will be elected annually at the Annual General Meeting.
All officers will retire each year but will be eligible for re-appointment.
The Clubs postal address will be that of the current secretary.
The Club will be managed through the Club Executive Committee as listed above. All committee members will have the right to vote at meetings of the Club Executive Committee, apart from the Chair who will only vote in the case of a tied vote.
The Club Executive Committee will be convened by the Secretary of the Club and held no less than 12 times per year.
The quorum required for business to be agreed at Club Executive Committee meetings will be: 5 committee members
The Club Executive Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Club Executive Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Club Executive Committee as necessary to fulfil its business.
The Club Executive Committee will be responsible for disciplinary hearings of members who infringe the Association/Club rules/regulations/constitution. The Club Executive Committee will be responsible for taking any action of suspension or discipline following such hearings.
All Club monies will be banked in an account held in the name of the Club. The Club Treasurer will be responsible for the finances of the Club.
The financial year of the Club will end on: the last day of of September
An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
Any cheques drawn against Club funds should hold the signatures of the Treasurer plus one more signatory.
8 Annual General Meetings
Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
The AGM will receive a report from officers of the Club Executive Committee and a statement of the audited accounts.
Nominations for officers of the Club Executive Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All senior shooting members have the right to vote at the AGM.
Social members and junior members may attend the meeting but cannot vote.
The Club Executive Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
9 Discipline and appeals
All disciplinary, child protection and poor practice concerns should follow the Archery GB Case Club Executive Referral Panel guidelines which are available under Governance from the Archery GB website.
All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the Archery GB Policy for Safeguarding Children, Young People and Vulnerable Adults. The Club Safeguarding Officers are the lead contact for all Club members in the event of any child protection concerns.
All complaints regarding the behaviour of members should be submitted in writing and signed to the Club Secretary.
The Club Executive Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action.
The termination of membership from the club would have to be by a members vote at an SGM.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Club Secretary following disciplinary action being announced. In the event of an appeal against the decision of the Committee, the Chairman of the County Committee shall be requested to appoint an Appeal Panel of three independent individuals. No member of the Club Committee may sit on this panel.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution any assets of the Club that remain after all members have been repaid the remainder of that years club fee, will become the property of the Lancashire Archery Association.
11 Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
Assheton Bowmen Archery Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.